December
No meeting
November
No meeting
October
October 15, 2009
Gabriola Health Care Society & Foundation
Joint Board of Directors Meeting
Women's Institute Hall
GHCS Board Attendees: Ian Brownlee, Don Butt, Tracie Der, Brenda Fowler, Harvey Graham, Kay Holt, David Innell, Terry Nimmon (presiding), Lawrence Spero, Fay Weller
GHCF Board Attendees: Don Butt, Tracie Der, Brenda Fowler, Harvey Graham, Lawrence Spero
Regrets: Robert Henderson
Guests: Jeremy Baker, Judith Graham, Albert Reid
Proceedings:
The meeting was called to order at 7:04 pm.
1.0 Terry welcomed everyone and lead introductions. The agenda was approved, as attached (to original minutes).
2.0 Moved (Lawrence/Don): that the minutes of the meeting of September 24th, 2009 be accepted as previously circulated. CARRIED
3.0 Moved (Harvey/Fay): that the minutes of the Treasurer's Report be accepted as attached (to original minutes). CARRIED
4.0 Slide Show: Don presented the draft of the slide show that he and Judith have created for promotional and fundraising purposes. Feedback was provided.
5.0 Gabriola Fire Trustees: Albert addressed the GHCS/GHCF proposal for using the fire hall property to build the permanent clinic, assessing the status of the request and the possible timeline for approval.
6.0 Data & Services Committee:
6.1 Dave advised that the Integrated Healthcare Network application has been approved, excluding Chinese medicine practitioners and herbalists. The total funding came to $16,548, including administration costs. The funding is being treated as a "service contract" (vs. a "grant") and the committee is looking at their options within this contract to improve cash flow and the ability to pay practitioners in a timely way.
6.2 The committee is trying to find ways to address the data gap (lacking Gabriola-specific health care data) in order to be able to tailor health care provision to local health care needs. They are proceeding with the community wellness survey with support by VIHA. They have also been informed of "community profiling" funds that may be available via the Provincial Health Authority. We would potentially be a pilot community under this program which includes a survey instrument, community engagement process and budgeting. Dave is hoping that such a survey could be conducted in spring 2010 with the results available by summer 2010. The project would be undertaken by the Data & Services Committee along with 2 other people and in cooperation with Sustainability Gabriola.
7.0 Communications Committee:
7.1 Brenda reported on the recently held Doctors roundtable and indicated that it is presenting as an excellent opportunity for inter-clinic communication around community health care issues (eg. flu season).
7.2 Lisa informed us that Nancy Nevison is heading up the committee organizing the Doctors Appreciation Dinner. It is scheduled for November 4th at the Surf Lodge.
8.0 Sustainable Gabriola Network: Fay described this initiative as an umbrella group (as opposed to an "environmental" group) that is being formed to try to coordinate and facilitate communications between all the various community organizations under categories including Community Resiliency & Wellbeing, Emergency Services & Preparedness, Learning, Transportation, Energy, etc. They are currently in the process of identifying and compiling a list of what's in existence on Gabriola.
Moved (Dave/Brenda): that the Gabriola Health Care Society formalize it's relationship with Sustainability Gabriola with a web-link on each organization's web pages and liaise via the Data & Services Committee. CARRIED
9.0 Generator: Harvey presented a request from the Community Clinic to obtain a generator. He has done some checking and estimates that it would cost approximately $7000 ($5K for the generator, $900 for the propane tank and the balance in labour).
Moved (Harvey/Lawrence): that the Gabriola Health Care Society acquire a 12KW generator at a cost of no more than $7,500. CARRIED
10.0 In Camera Planning Discussion
Adjournment:The meeting adjourned at 9:40 pm.
Respectfully submitted,
Tracie Der, Secretary
September
September 24, 2009
GHCS Board Attendees: Ian Brownlee, Don Butt, Tracie Der, Brenda Fowler (presiding), Harvey Graham, David Innell, Lawrence Spero, Fay Weller
GHCF Board Attendees: Don Butt, Tracie Der, Lisa Dowding-Carter, Brenda Fowler, Harvey Graham, Lawrence Spero
Guest: Judith Graham, Communications Committee
Regrets: Kay Holt
Proceedings:
The meeting was called to order at 7:01 pm.
1.0 Brenda welcomed everyone and the agenda was approved. The results of the Auxiliary raffle were announced.
2.0 Moved (Don/Fay): that the minutes of the meeting of August 20th, 2009 be accepted as previously circulated. CARRIED
3.0 Financial Report (attached to original minutes)
Moved (Harvey/Lawrence): that the treasurer's reports be accepted as previously circulated. CARRIED
4.0 Data/Services
Dave reported that the MoH report of Gabriola Health Data had been received and, unfortunately, was less Gabriola-specific than hoped. He will be replying that the committee would like to work with the MoH in the future to improve that information.
There is still no decision from the Independent Health Network with respect to our application for the grant for patient services. There appears to be preliminary support for exercise/yoga and the time frame has still not been defined.
The committee has had a positive response from VIHA regarding performing a health indicators survey of the community. They will be meeting with VIHA on October 6th to plan this survey.
The committee has also been working on contacting various foundations for funding for a survey of what services would be good for the island. They are exploring what the criteria for approval of funding are, etc.
4.0 In Camera Planning Discussion (see Appendix I)
5.0 Other Business
The Community Sustainability Network has invited the GHCS to attend their meetings with emergency services. Brenda has accepted on our behalf.
Brenda will also place an announcement in the local media with the Auxiliary raffle results.
Adjournment: The meeting adjourned at 8:15 pm.
Respectfully submitted,
Tracie Der, Secretary
August
August 20, 2009
GHCS Board Attendees: Ian Brownlee, Don Butt, Tracie Der, Brenda Fowler, Harvey Graham, David Innell, Terry Nimmon (Presiding), Lawrence Spero, Fay Weller
GHCF Board Attendees: Don Butt, Tracie Der, Brenda Fowler, Harvey Graham, Bob Henderson, Lawrence Spero
Regrets: Kay Holt
Proceedings:
The meeting was called to order at 7:03 pm.
1.0 Terry welcomed everyone and the agenda was approved.
2.0 Moved (Tracie/Ian): that the minutes of the meeting of June 23rd, 2009 be accepted as previously circulated. CARRIED
3.0 Financial Report (attached to original minutes)
Moved (Harvey/Tracie): that the treasurer's reports be accepted as previously circulated. CARRIED
4.0 Communications
Brenda reported on the Professional Centre's welcome for Dr. Thorne. She also informed us that Marilyn Geater is stepping down as Chair of the Auxiliary. Nancy Nevison is willing to Co-Chair, so we need to explore ideas of another person to fill this role. Also, there are still Auxiliary raffle tickets left to sell.
5.0 Data/Services
Dave reported that the committee is following up on the recommendations of Jessica Plante's report and pursuing information on wellness/happiness indicators. The IHN application has been submitted and we are awaiting the results of VIHA's review.
6.0 Building Committee
Ian presented a status report. He has met with John Campbell to discuss the pros and cons of different land options (ownership/lease/public land) and would like to invite Mr. Campbell to meet with the board to share his ideas. He indicated that "free" land is, obviously, the most attractive option, but the time in acquiring it is proving lengthy. To speed things along, it may be time to consider purchased land options.
Adjournment: The meeting adjourned at 8:09 pm.
Respectfully submitted,
Tracie Der, Secretary
July
July 16, 2009
GHCS Board Attendees: Ian Brownlee, Don Butt, Tracie Der, Brenda Fowler, Harvey Graham, Kay Holt, David Innell, Terry Nimmon (Presiding)
GHCF Board Attendees: Don Butt, Tracie Der, Brenda Fowler, Harvey Graham, Bob Henderson
Proceedings:
The meeting was called to order at 7:03 p.m.
1. Terry welcomed everyone and the agenda was approved.
2. Moved (Don/Brenda): that the minutes of the meeting of June 23rd, 2009 be accepted as corrected. CARRIED
3. Financial Report (attached to original minutes)
Moved (Harvey/Don): that the treasurer's reports be accepted as previously circulated. CARRIED
Moved (Harvey/Dave): that
1. All cheques, drafts, and orders for payment of money drawn on any Bank, Credit Union or Trust Company (hereinafter referred to as the “Credit Union”) account operated in the name of the Gabriola Health Care Society, (hereinafter referred to as "GHCS") shall be signed by:
(a) any two of:
the President, Brenda Fowler
the Vice-President, Terry Nimmon,
the Secretary, Tracie Der, and
the Treasurer, Harvey Graham.
except that:
(b) cheques, drafts, and orders for payment of money in amounts not exceeding $500.00 may be signed by any one of the persons set out above.
2. All authorized banking accounts of GHCS existing as of the date of this resolution and all arrangements with regard to electronic banking are hereby continued.
3. Any two of the foregoing are authorized to provide direction to the Credit Union with respect to the opening and closing of any GHCS accounts.
4. Any two of the foregoing are authorized to enter into agreements relating to interest rates and other agreements of every nature whatsoever related to the investment of GHCS moneys in investment instruments issued by the Credit Union.
CARRIED
4. Data & Services Committee
• David presented a status report
Moved (Dave/Bob): that the board approve in principle the exploration of the idea of a community meeting in the fall and a drafting of a survey to assess wellness and happiness indicators and related information for our community. CARRIED
5. Brenda and Tracie reported on the exploratory meeting with representatives of the Women's Institute.
6. The Gabriola Health Care Auxiliary is conducting a fundraising raffle of a number of glass artworks.
7. Building Committee
• Ian presented a status report
8. Other Business
• Bob presented a fundraising idea (art auction/dinner). He will approach the Auxiliary with the idea.
• Don Butt reminded everyone of the upcoming Lion's Concert on the Green – Thursday, August 6th. Tickets $15
• Terry is organizing a welcome social for Dr. Tracy Thorne
Adjournment: The meeting adjourned at 8:07 p.m.
Respectfully submitted,
Tracie Der, Secretary
June
Minutes for June and prior meeting not yet available in electronic format.
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